Pays rent, utilities, and vendor invoices on time. They have excellent communication and organizational skills and they are result-oriented people. We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. An office manager acts as the bridge between the upper management and the rest of the employees. Administrative managers help organize schedules, manage payroll and personnel databases, create reports, and offer other clerical duties. provides 1st level support for Microsoft office products (Office, Visio, Project, etc.). An Administrative Manager will work alongside various administrators, such as an Administrative Assistant. He or she is the tool to develop and implement policies and initiatives for the ultimate benefit of the organisation. 03 Update for Microsoft Office 2016 (KB5002138) 64-Bit Edition. In addition to performing various administrative duties, receptionists are tasked with providing a welcoming and positive environment. Microsoft has released an update for Microsoft Office 2016 64-Bit Edition. Do Not Sell My Personal Information, Plan, coordinate and manage all administrative procedures and systems, Allocate responsibilities and office space, Provide coaching and guidance to ensure maximum efficiency, Ensure the smooth and adequate flow of information within the company, Monitor costs and expenses to assist in budget preparation, Oversee facilities services and maintenance, Organize and supervise other office activities, Keep abreast with all organizational changes and business developments, X years of experience as a Administration Manager, Very good understanding of office management processes, Experience with financial and facilities management principles, Critical thinker and problem-solving skills, Great interpersonal and communication skills, BSc/BA in business administration or relative field. employment type: full-time. They are responsible for ensuring that everything runs smoothly. Americas: +1 857 990 9675 Sample responsibilities for this position include: Qualifications for a job description may include education, certification, and experience. They can discuss job performance problems with employees to find causes and work on resolving them. Schedules and oversees cleaners, janitors, and security personnel. Education, Business/Administration, Accounting, Management, Associates, Business, Public Administration, Faculty, Technical, Human Resources. - Instantly download in PDF format or share a custom link. The HR department does much more than deal with benefits, compensation, and performance management in many companies. Beware of The Rising Tide of Recruitment Scams What You Need to Know! Some positions require administrative tasks such as managing supplies, planning meetings, and organizing the office. Running employee relations programs. Creating and maintaining databases and records for financial, personnel, and other data. Apply for full-time jobs, part-time jobs, student jobs, internships and temp jobs. Our growing company is searching for experienced candidates for the position of administration manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. Try ZipRecruiter today by creating a free account! Identifying opportunities to improve a business policies or objectives Often, the additional years of experience result in a higher starting salary in this position. Embracing the Automated World: Upgrade Your Skill Set and Stay Relevant! Office Administration Supervisors consult with managers or other personnel to resolve problems in areas such as equipment performance, output quality, or work schedules. provides a proficient and professional service to internal and external customers, both face-to-face at the HR Reception desk, electronically and via telephone. It isnt uncommon for data entry clerks to also perform other general office tasks such as answering phones and scanning documents. The next thing you should include in an office manager job description should be a summary of your companys purpose and impact. If you are looking for an exciting place to work, please take a look at the list of qualifications below. WebPortland, OR. An office administrator is the backbone of any organization. job boards today. The Office app is becoming the new Microsoft 365 app, your home to find, create, and share your content and ideas. Our company is growing rapidly and is hiring for an administrative office manager. Start a free Workable trial and post your ad on the most popular Since the office manager is responsible for how well things go in your organization each day, you need a well-rounded job description to attract the right candidates. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. Use clear industry terms and let the job title connect to a candidates skills and your companys culture. Bachelor's degree in business administration, communications, or a related field, 3 - 5 years of work experience in an administrative/office management role, This position is open to preferbly female applicants, Must have exceptional attention to detail, Strong organizational and time management skills, and ability to prioritize, Excellent communication and interpersonal skills, Strong problem-solving skills and analytical abilities, Must be proficient with Microsoft Office and Google products. Europe & Rest of World: +44 203 826 8149 An applicant should be able to read this and understand why the role is important to your organization. compensation: $65000. Geofencing: Unlocking a World of Targeted Opportunity for Your Social Media Campaigns. Administrative technicians tend to be more specialized than some of the other entry- or mid-level administrative positions. We're pleased to have a 3.8 Glassdoor rating from our employees. Administrative Coordinator jobdescription, Office Manager interview questions andanswers, Office Administrator interview questions andanswers, Office Coordinator interview questions andanswers, How to Hire: 5 tips for hiring an administrativeassistant, Six job posting guidelines to follow for job boardapproval, Scheduling meetings and appointments within the office, Organizing the office layout and ordering stationery and equipment, Maintaining the office condition and arranging necessary repairs. Finance & Administration Manager Job Description, Manager, Contract Administration Job Description, Coordinating lease agreements - new/renewals, Coordinating maintenance of the buildings, Develops and manages cost estimates and work plans for projects and other departments as needed, Manages and reviews all vendor contracts, commitments and invoices, Develops, implements and monitors procedures for the Props team with regards to project processes and manages travel, research trips, purchase trips and team-building programs, Prepare presentations, communications and speeches for the direct leader, which generally involve presentations to employee, advisor, or management groups, Associate or Bachelors Degree with an associated major in either Architecture, Interior Design, Engineering or Construction Management highly preferred, Excellent problem solving abilities, and a self-starter, Understands and is committed to delivering performance that exceeds expectations for both internal and external stakeholders, Professionally holds self and others accountable for respective actions, decisions and responsibilities, Ability to interact well with contractors, consultants, landlords and internal business partners, A minimum of two (2) years experience issuing synchronization licenses at a record label, music publishing company, media/entertainment company or licensing agency, with preference given to a music publishing company, Providing research to clients when requested, Helping with marketing duties when needed, Keeping track of additional royalties and ensuring all revenue due is processed as quickly as possible, Providing help and assistance to AP agency partners, Distributing incoming requests to the International sales teams, Managing roster and holiday leave of all Sales staff, Ensuring Sales team are fully trained on administrative systems such as ScheduALL, Ensuring research team are fully trained on all relevant tasks, Providing analytical support to the Head of International Sales and Sales team, Experience with reviewing and administering production contracts preferred, Must have well-developed influential skills sufficient to resolve situations when there can be distinct differences of opinion between the client and auditor concerning policy interpretation and course of action, Developed working knowledge of the regulatory environment that governs the Bank, specifically the Bank Act, OSFI guidelines, IIROC regulations, and in-depth knowledge of Canadian Anti-Money Laundering regulations, Must have strong written (including legal drafting) and verbal communications skills, analytical skills, Ability to complete a high volume of tasks and projects quickly with little guidance, Bachelors degree in Accounting preferred or at least 7 years of combined real estate accounting and lease administration experience, with at least 3 in a managerial role, Certificates of Insurance maintain critical dates of expirations in database, Assign Company, GL and vendor codes to charges to be paid, Participate in portfolio review meetings to know status of expiring locations and to provide information as needed, Landlord/tenant billing dispute investigation and resolution, Develop operational plans, budgets, and schedules manage the operational aspects for an organization, specifically for the companys overhead, IR&D (Internal Research and Development), and B&P (Bid and Proposal) accounts, Empowering Others- The ability to convey confidence in others ability to be successful, specially at challenging new tasks, International television distribution experience required, Ability to work well with all levels of an organization, Experience analyzing and synthesizing complex data sets using database concepts and statistical tools is a plus, Must be able to work with various levels of management, Senior Management has the right to add or change duties and job requirements at any time, Assisting manager / HOD in administering and monitoring all activities of the administration department, Actively communicate within team and other departments in a cooperative and good will manner and respond to their requests / complaints / queries over phone / email, Handling procurement (STPI / Non STPI) and coordinate with team vendors for quotations and negotiations, preparing and review of comparative quotes and forwarding to next level for perusal and approvals, Inventory management and keeping track of expenses, Initiate the billing process with verification of bills for chalans, cost and PO /WO compliance, Assisting manager / HOD in updating day to day operations activities reports, Ensure care and upkeep of the office infrastructure, coordinating with maintenance team for maintenance tasks to be carried out, Maintaining records of issuances of headsets and lockers, Coordinating and working with respective team to arrange and organize the events, Monitoring and managing the outsourced staff security, housekeeping and pantry, Maintains administrative staff by recruiting, selecting, orienting, and training employees, Purchases printed materials and forms by obtaining requirements, Must have knowledge of all Portfolio Administration areas performance measurement, trade settlement, account reconciliation, client billing, Insurance experience strongly preferred with knowledge of GAAP/STAT accounting principles, Knowledge of incentive planning tools, techniques and procedures, Must demonstrate expertise of project planning and scheduling, monitoring and reporting on these activities, Manage and provide leadership and direction to application administration staff, Provide day-to-day operational management in implementation, operation and maintenance of Linux based application servers, Allocate staff to assignments and to projects, Drive automation efforts to continually increase operational efficiency and quality, Encourage and enforce quality control and documentation standards, Provide high-level technical expertise to internal clients, external clients and team members, Recruit, train, mentor and coach team members, to retain a work force of the highest quality, Maintain up to date technical and business knowledge, Create a positive working environment within the team, Coordinate all lease and ancillary document signature processes, Good communication skills, both verbal and written, in technical and non-technical topics, Bachelor degree in administration/economic field, Use diagnostic software to monitor performance of systems, Deep knowledge of Windows Active Directory and network administration including Active Directory, TCP/IP, DHCP, DNS, An interest in working with non-human primates is an absolute must, Sense of responsibility, excellent organizational skills, love for working with animals, and desire to contribute to understanding the brain required. 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